Classroom Writer User Content and Acceptable Use Policy

Last updated: 14 October 2026

Australia is our home jurisdiction.

1 Scope and responsibility

This policy applies to teachers, schools, students, administrators and other authorised users of Classroom Writer. It covers content, assessment participation, integrations and optional integrity monitoring. Read it with the Terms and Conditions, the Privacy and Data Processing Notice and the rules for the assigned task.

You are responsible for content you create, upload, paste, import, adapt, share or distribute, including prompts, images, documents, videos, links, specialist-tool content and student responses. Classroom Writer does not generally verify the rights in user content before it is used.

2 Copyright and permissions

Use material only where you own it, have a suitable licence or permission, or have another valid legal basis for the intended use. School authorisation alone does not override a third party's rights. Follow licence conditions and required attribution.

Do not reproduce or distribute restricted textbooks, commercial worksheets, paid resources, exam papers, articles, images, maps, videos, PDFs, websites or other material without an appropriate basis. AI-generated material may also infringe rights; its source does not remove your responsibility to review it.

Do not sell or redistribute educational content unless your rights permit that use. If uncertain, check before uploading or sharing.

3 Assessment rules and permitted assistance

Teachers and schools must state which tools and assistance are allowed for the task. Students must follow those conditions, including any requirement to disclose assistance or identify sources.

Unless the task expressly permits it, do not use AI agents, browser-control software, scripts, another person or another service to generate, enter, rewrite or submit answers on your behalf while presenting the work as independent student work. Do not impersonate a student or share access to allow unauthorised completion.

Approved dictation, accessibility software, spelling or grammar support, collaboration and teacher-authorised AI use are permitted within the stated conditions. Speed alone does not establish that assistance was unauthorised. Students needing accommodation or clarification should contact their teacher rather than being required to disclose sensitive information in a general activity log.

Teacher-authorised demonstrations, research, quality assurance and security tests may be conducted on approved tasks within a clearly agreed scope. Use disposable test material where practicable, keep testing distinguishable from genuine student assessment, and avoid exposing other learners' data.

4 Integrity records and fair review

Do not falsify, delete, conceal or manipulate activity evidence to misrepresent compliance with task conditions. Do not defeat a monitoring requirement that the school has lawfully imposed and explained. A legitimate technical problem, a request for privacy or accessibility accommodation, or approved testing is not automatically a policy breach.

Integrity flags are prompts for human review, not proof of AI use or misconduct. Teachers and schools must consider the actual work, task rules, approved tools and the student's explanation before making decisions. Provide an appropriate way to question an inaccurate record or interpretation through school procedures, with technical concerns referred to Classroom Writer where needed.

Do not publish allegations or impose sanctions solely because text entered quickly, a window was resized, a debugger was observed or a browser signal was reported. An absence of warnings does not establish independent authorship.

5 Browser monitoring and its limits

Where an authorised CW browser monitor is used, explain its purpose, permissions, observed information, recipients and limits before use. Installation and any school device-management requirement must have the necessary authority; simply opening a worksheet does not authorise installation.

The monitor may report limited browser observations relevant to the CW task. It cannot reliably detect every screenshot, recording, external application, screen-sharing session or AI tool. An attached debugger may be legitimate developer tooling. Client-reported signals may be incomplete or manipulated. The present integrity monitor does not record the screen, audio, browsing history or other applications' contents.

Use monitoring only for an authorised educational, support or security purpose. Do not use it for covert surveillance, unrelated student profiling, discriminatory treatment or collection of information unrelated to the task. Do not interpret extension presence as a guarantee that monitoring is effective, or extension absence as proof of cheating.

6 Student data confidentiality and integrations

Enter only the personal information needed for the educational purpose. Use school-approved identifiers rather than unnecessary personal details. Do not request or upload health, disability, safeguarding, immigration, biometric or other sensitive information without the required school approval and legal basis.

Give required notices and obtain required authorisations before processing student data. Keep activity records and student work accessible only to authorised people who need them. Use school-approved retention and deletion procedures, including handling of separately stored cloud copies.

School-directed student records must be used within the authorised educational purpose and applicable agreement. Do not repurpose them for targeted advertising, sale, unrelated student profiling or model training without a separately reviewed lawful basis and any required authorisation; some uses remain prohibited regardless of consent. Classroom Writer retains its own applicable operator duties, including COPPA responsibilities where applicable to US-child processing. Required notices, verified school or parental authority, access/deletion rights and recipient restrictions cannot be replaced by an assessment checkbox.

Do not send student work, identifiers, credentials or activity logs to an AI service or other external provider unless that transfer is authorised and appropriate for the educational setting. Do not connect another person's school or cloud account without permission.

7 Harmful and prohibited activity

Do not use Classroom Writer for:

• unlawful, exploitative, abusive, threatening, discriminatory, bullying or otherwise unsafe content;
• material that infringes intellectual property, privacy or data-protection rights;
• malware, phishing, hidden tracking, credential theft or malicious links;
• unauthorised access to accounts, worksheets, student data or administrative functions;
• attacks on service availability or attempts to bypass security or paid-access controls;
• unauthorised assessment assistance, identity impersonation or misrepresentation of authorship;
• use that breaches applicable safeguarding, assessment or professional duties.

Do not share a closed-class worksheet link publicly or reuse a token beyond the access authorised by the teacher or school. Approved testing must not harm other users or extend beyond its agreed scope.

8 School and teacher responsibilities

Schools and teachers must choose suitable materials, verify content rights, set appropriate task permissions and obtain required notices and approvals. They must supervise use, support accessibility needs, review work and apply their assessment and safeguarding procedures.

Check save and hand-in status rather than assuming that a local save or PDF download completed a school submission. Live alerts may help supervision but are not guaranteed to arrive immediately or make a sound. Review the underlying log when investigating a concern.

9 Reporting and response

Report service, rights or policy concerns to info@classroomwriter.com. Include the relevant task or content reference, an explanation and contact information sufficient to investigate. Avoid sending unnecessary student or sensitive information. Report assessment-decision concerns through the responsible school process.

Classroom Writer may investigate, request further information, restrict content or a student link, or suspend access where reasonably necessary to address a material breach or risk. Where appropriate, measures will be proportionate and users will have an opportunity to respond or remedy the issue. Urgent safety or security concerns may require action before notice.

A technical integrity flag alone does not automatically establish a policy breach. Any records preserved for security or legal purposes must be handled under the applicable privacy and retention arrangements. Classroom Writer may cooperate with lawful requests where required.

10 Policy changes and contact

Material changes should be accompanied by appropriate notice and an approved effective date, in line with the Terms and applicable law. A student's confirmation of assessment rules does not replace any separate legal or privacy authorisation required for the service or monitoring.

For questions about this policy, contact info@classroomwriter.com.